Field/Function

Description

Payment Information

Customer

Select the billed customer for the order.  Users can set this value using the drop-down menu () or through the Customer Find (). 

Choose By Number to display the customer by their identification number.

Notes:

Users can sort and select customers by Customer Name, Customer Number, or by On Hold status through the drop-down menu.

Manage customer records through Microsoft Dynamics GP.

Bill to Address (Alt+B)

This function opens the Choose Billing Address screen allowing a user to select an alternate address for the billing.

Note:

When selecting a customer, the billed address is set to the Primary address established within Microsoft Dynamics GP. 

Payment Type

Select a type for the billing of the order.

Payment Method

Select a method of payment for the order from those defined within Payment Method Type Setup.

Credit Authorization

Represents either the credit authorization code from a van line or own authority company extension of credit for payment of the order.  It can also represent the authorization number for a credit card payment (up to 30 characters).

Purchase Order Number

Purchase order number submitted by the national account assigned to the order (up to 30 characters).

National Account

Account

Select the Account by name of By Number that will be representing the order from the list of those defined within Account Setup.  The selector () contains both the name and number of the national account.

Notes:

When an account is selected, data for the Name, Contact, Phone, Extension, and Memo will automatically populate. 

Note:

The application will auto populate all National Account fields, however, a user can update the Name, Contact, Phone Number, Extension, and Memo field.  The application saves these changes to the order record only and the changes will not affect the data within Account Setup.

Name

Enter the name of the account (up to 30 characters).

Contact

Enter the name of the contact person at the account for this order (up to 30 characters).

Phone

Enter/update the contact phone number for the agent.  Press the phone icon () to access Phone Number Entry.

Extension

Enter/update the phone number extension (up to 10 digits) for the agent contact.

Address

This field displays the address set for the selected account.

City

This field displays the city set for the selected account.

State

This field displays the state set for the selected account.

Country

This field displays the country set for the selected account.

Postal Code

This field displays the zip code set for the selected account.

Memo

Notes regarding the national account and/or its relationship to the order (up to 60 characters).

Rating Information

See Rating Systems for more information.

Tariff/Rate

Tariff or rate applied to an interstate or intrastate order.  The field can be interpreted as a tariff for van line rating imports or a rate when computing revenue and billed services internal to MoversSuite.

Section

Van line supplied section number used to ship the order (up to 4 characters).

Discount

Van line discount amount applied to the tariff.

Peak Rates Apply

Set this flag to indicate that peak rates apply to the billed amount.

Contract

Local tariff or national account contract number used for an own authority order (up to 12 characters).

Note: 

Contract codes are administrated through MoversSuite Administration (standard) > AFS > Contracts > Contract Master.

Estimate Amount

Enter the original estimate amount taken from survey results.

Actual Amount

Enter the actual dollar amount for the cost of the move.

Team Pay

Set this flat to indicate that team play rules apply to the billed amount.

Invoicing Information

See Invoicing for more information.

Number

Invoice number associated to billing for this order from a vendor (up to 10 characters).

Date

Invoice date of the billing invoice from a vendor.

See Date Fields for data entry options.

Invoice

This function opens the Invoice Management screen allowing a user to view existing invoices for this order.

See New Complete Invoice for more information.

Other Information

Invoice Requirement

Setting determines whether a record displays on the Orders with Revenue not Invoiced report or not.  Refer to Invoice Requirements Setup topic for more information.

Revenue Clerk

Set the person responsible for processing the order through Revenue Entry, typically at the time of release or billing.

Note:

Personnel must have Status of ACTIVE and Labor Type of Revenue Clerk to be assignable through this field.

Bill Date

Enter the billing or payment release date.

See Date Fields for data entry options.

Hauling Docs Recd

Enter the receiving date of transportation documents for the order. 

See Date Fields for data entry options.

Third Party Services (Alt+Y)

Opens the Third Party Services screen which allows a user to document services for the order provided by a third party. 

Note: This data is typically sent to a van line for processing.  

Additional Charges (Alt+D)

Opens the Additional Charges screen which allows a user to document additional charges to the standard billing of an order. 

Note: This data is typically sent to a van line for processing.  

Guarantee Price Info (Alt+U)

This function opens the Guarantee Price Information screen allowing a user to assign rates to containers, packing, and unpacking items and to set maximum container/packing charge and credit per CWT amounts. 

Note: This data is typically sent to a van line for processing.  

Invoices (Alt+I)

Opens the Invoice Management screen allowing a user to view and manage invoices for the order.

AR Summary (Alt+M)

This function opens the AR Balance Summary providing the user with balance information for customers associated to the order. 

See Summary for more information.

Order Personnel (Alt+P)

This function opens the Order Personnel dialog allowing the user view personnel assignments for the order.