Order > Navigation Menu > Send Email
The Add Signature icon 
is an option available within Send
Email. Click this icon to create a new signature, edit an existing
signature, create multiple options for signatures, choose a signature for that
email, delete an existing signature, and to set the default signature.
Figure 199: Signature icon
Within this topic are the following:
•To create a new signature: Step by step instructions on creating and formatting a signature
•To select a signature for an email
•How to create and use a Default Signature
To create a new signature:
To create the first signature or to add another signature to
the list, click the Add Signature icon 
at the bottom of the Send
Email screen. The Select Signature screen opens. (If a signature has
not been created, the Select Signature screen will not show any
options.)
Click the blue Add Signature button on the Select Signature screen.
Figure 200: Select Signature screen does not have any already created signatures listed.
Compose a signature utilizing the Add Signature screen.
1. First, name the signature. This is the name that appears in the list when selecting a signature to add to an email. In Figure 201, the “Signature Title” – or name of the Signature - that has been entered is “Main.”
Figure 201: "Main" has been entered to be the Signature Title
2. Enter any text you wish to have in the signature.
Figure 202: Text has been added to the signature.
3. To format the text, first highlight the text. To highlight text, click and drag the cursor across the text. Highlighted text has a blue background.
Figure 203: Highlighted text.
4. Then, click on any format to apply that format to the highlighted text. See the Icon Bar Explanation Technical Table within MSWeb Send Email for details on each of the customization options available.
The first format applied to the name is that “Large” was chosen as the font size.
Figure 204: Font size is set to "Large."
The next format applied is by
clicking the font color icon 
to open the color selector. Green was
chosen. After all formats that you wish are applied, click anywhere else within
the text box or Add Signature screen to remove the highlight. Note, do not click
outside the Add Signature screen or everything will be lost. Clicking outside
Add Signature goes back to the Select Signature screen.
Figure 205: Font color is set to green.
5. Continue to format text as needed.
Figure 206: Format applied to both lines.
6. If you wish to add a logo, click to where to you wish to put the logo (indicated by the arrow) and then click the picture icon (indicated by the orange outline.) Choose the image from your file system to add it to the signature.
Figure 207: Adding a logo
7. When all is set, click Save.
Figure 208: Use Add Signature screen to create a signature.
Once saved, the signature will list in the Select Signature screen. Information on the Default option is detailed below within “How to create and use a Default Signature.”
Figure 209: Select Signature screen lists one signature, "Main."
Icon Bar Explanation Technical Table:
|
Send Email Options | ||
|
FIELD |
ICON |
Description |
|
Bold |
|
|
|
Italic |
|
|
|
Underline |
|
|
|
Strikethrough |
|
|
|
Numbering |
|
Click this icon to start numbering line items. |
|
Bullet |
|
Click this icon to start adding a bullet to line items. |
|
Subscript |
|
An example is H20. |
|
Superscript |
|
An example is 10010 |
|
Indent Left |
|
|
|
Indent Right |
|
|
|
Font Size Selector |
|
Click anywhere within this field to open the Font Size menu. Scroll through the list and click the font to be used. |
|
Font Color |
|
The default font color is black. Highlight character(s) and click on the icon to choose a color to apply to the highlighted characters. |
|
Field Color |
|
The default field color is white. Highlight an area and click on the icon to choose a color to apply to that area. |
|
Font Selector |
|
Click anywhere within this field to open the Font Selector menu. Scroll through the list and click the font to be used. Or, highlight characters and then click on the selector to choose and apply a different font. |
|
Insert Link |
|
This icon allows you to apply a URL to text. In the example below, the words Support Site are highlighted and then this icon is clicked.
Then, another box opens where you insert the URL that is to be linked to the highlighted copy. It can be different from the highlighted words.
Click Save. The link will look like this for this example:
|
|
Insert Picture |
|
Click this icon to open your file directory. Click on the picture that is to be inserted into the body of the email. Use this icon to insert a picture, such as your company logo, into your signature when creating a signature. See MSWeb Add Signature for details. |
To select a signature for an email:
From the email, click the Add Signature icon. From the
Select Signature screen, choose a signature on the list by clicking the
icon next the signature
to be used in that email. Once this icon is clicked, the screen will close
and the signature will show as being added to the bottom of the email.
Note that if no signatures have been added, there will not be any in the list. See instructions below on how to add a new signature.
Figure 210: Select Signature screen with no signature set as the Default.
How to create and use a Default Signature:
To make a Signature the default Signature, click the Add Signature icon to open the Select Signature screen. Simply click the box in the Default column for the signature that will be the default. Exit the Select Signature screen by clicking the X in the upper right corner.
When an email signature is set as the Default signature, the Default signature will apply to the email currently being created within that Send Email screen and to any future emails, including when sending emails on other Orders. The Default Signature remains in effect until the default status is removed from that signature. Remove a default status by clicking the orange checkbox to uncheck the box. Exit the Select Signature screen by clicking the X in the upper right corner. Once the default status is removed, the signature continues to list as an option within the Select Signature screen. The default status can be applied to another signature, or not.
Figure 211: Select Signature screen with a signature set as the Default.
