NOTE

The description of the payable as it displays in the Transactions data grid shows as “3^rd Party – “ followed by the vendor name.

Field/Function

Description

Revenue Item

The description of the revenue item that the payable is under will display in this field.

Amount

This field lists the Revenue Amount of the item that the third party payable is under.

Vendor

Select the third party from the list of vendors in the drop-down menu, which provides sorted data including vendor name, vendor ID, status, and hold status. The vendor selected affects the list of invoices that appear within the Invoice Number by default.

Press the ellipses button to access the Vendor Find screen to assist in locating appropriate vendor. Select By ID to display the vendor identification number instead of the vendor name.

Note: Manage vendor data through Microsoft Dynamics GP.

Invoice Number

Enter an invoice number of the payable (up to 20 characters). Additionally, users can select from the existing third party invoices existing items for the same branch assigned to the revenue item. Note: Invoices generated for third party items that relate to an adjustment or a reversal are not available to other third party items.

The selector displays invoices associated to the selected Vendor. Additionally, the menu displays the Vendor Name and Vendor ID associated to the invoice. Third party payables generate unique document numbers within Microsoft Dynamics GP even if multiple vendors are linked to the same invoice.

If an existing invoice is selected, the Vendor, Purchase Order, Invoice Date, and Place payable on HOLD flag will default to the values defined for the existing invoice.

Amount

Enter the dollar amount of the payable (negative values are accepted). 

Purchase Order

Enter the purchase order number of the payable (up to 30 characters).

Invoice Date

Enter the date of the invoice (see Date Fields for entry options).

Place payable on HOLD

Check this flag to set the On Hold flag on accounting transaction created for this payable.

A hold on a third party payable is only removed during the BAT process and if the document is fully applied.

Posting Information

This option opens the Posting Information dialog allowing the user to view key data for a posted item.  The Posting Information button is available for posted items only.

See Dynamics GP Order Inquiry for more data on posted items.

Save

Users can press Save to add or update the third party record and close the screen.

Cancel

Selecting Cancel will discard any changes made and close the screen.

NOTE

The BAT Process sets all third party transactions for the same Invoice Number to have the same Document Number, Voucher Number, Document Date, Journal Date, Vendor Number, PO number, vendor invoice number, 1099 flag, on-hold flag, and Branch ID when processed.